Do you use G Suite? Did you know you can switch up email addresses in about 10 seconds?
I use – and recommend – gmail via G Suite for businesses. For lots of reasons.
One, it’s really reasonably priced.
Two, gmail is ubiquitous and most of us (except my husband, who still uses Yahoo – #okboomer) are super familiar with the interface.
Three, google docs and all the other great stuff that goes along with G Suite.
And four – and this one is new! – you can easily change up an email username in a few simple steps.
So, say you have an employee and her email address is firstname.lastname@example.org. Maybe Alice decides to leave your company, but you really don’t want to start an entire new email account when there are still a ton of important emails in that account. Or, you don’t want to mess around with aliases – you just want the new person to be able to jump right in and continue to receive emails that Alice used to take care of.
Simply change Alice’s email – email@example.com to a new address for your new hire, Bob – firstname.lastname@example.org.
Billing, etc. will remain the same and there is no extra change!
Few things in life are easy. This is one. You’re welcome.
Here’s the extra cool part: After renaming a user, G Suite retains the old username as an email alias to ensure continuous mail delivery. So this means your clients who previously emailed email@example.com won’t get a bounceback. Their emails will simply and seamlessly go to firstname.lastname@example.org.
Super important to note: To rename a user in G Suite, you must be a G Suite Administrator.
This means the head G Suite honcho (probably you) needs to institute this change. (View Google’s instructions.)
To change a username for a G Suite email address:
- Log in to G Suite.
- Click on the cute Users icon:
- Click on the user you want to rename.
- In the User Name box, enter the new username for the email address. This will appear before the @ in their email address.
- Click Update User.
- This change may take up to 24 hours to process and reflect throughout G Suite, although in my experience, the change goes through within minutes.
How easy is that?
It stinks when you need to make a change – but Google makes it super duper easy!
To learn more about what happens after you rename a user, visit Google’s documentation.